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Introduction to Using UKOP
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Full Text
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Where Can I Get Help Using UKOP?

Full Text

What is full text?
How can I view the full text of a publication?
What information is displayed when I view the Full text page?
How does Adobe Acrobat work?
How do I return to UKOP?

What is full text?

Full text refers to the complete text of a document, not just the bibliographic record. There are 20,000 links to documents on the internet, and 12,000 documents stored in UKOPs permanent full text archive.

UKOP archives documents from the internet so that they will be permanently preserved in the UKOP full text archive. This means that even when the document has been moved or deleted from its original home, you will be able to read it in full in UKOP.

UKOP contains the full text of documents that are freely available on the internet, but also the full text of documents that are on the internet but not currently available to the general public or have not been digitised yet.

These latter types of documents fall into the following categories:
  • Press releases
  • Fact sheets and guidance
  • Annual reports
  • Consultation papers
  • Circulars
  • Statistics
  • Inspection reports (not schools)
  • Inquiry reports

How can I view the full text of a publication?

There are two ways that you can view the full text of a publication online:
Original URL
If the bibliographic record contains an internet address, it shows that the document is currently available on the corporate author’s website.
  • Click on the link to see the document.
Full text:
  • If the document is archived in full text, click on the Full text link.

What information is displayed when I view the Full text page?

Two windows are displayed. The smaller one shows the copyright of the issuing body and our disclaimer.

The larger one shows the complete text of the document. All documents are stored in Adobe PDF format. The search results page is visible below these two windows.

Note: To view documents in PDF format, you need to have Adobe Acrobat Reader installed on your computer. If you don’t already have it installed, click here to find out how you can install it for free.

How does Adobe Acrobat work?

Since January 2000, all full text documents catalogued in UKOP have been stored in Adobe PDF format. So when you click a full text icon, UKOP will launch the version of Adobe Acrobat you have installed on your computer and display the document in a new window.

The Adobe Acrobat Toolbar will be displayed at the top of this window, allowing you to print, save and zoom in and out of the document, as well as moving around the document using the “hand” tool. You can hold your mouse over each icon on the toolbar to display the explanatory tool-tip.

If you experience any problems either with the download or functionality of Adobe Acrobat, first ensure that you have the latest version of Acrobat Reader installed. Click here to see this current version (given in Step 3 of the download instructions), and compare this to the properties of your current Reader.

You can do this by:

Right-clicking on the Acrobat Reader icon and checking the properties.
Opening Acrobat Reader and choosing About Acrobat Reader... from the Help menu.
Click here to download the latest version of Acrobat Reader.

Alternatively visit the Adobe Support Knowledgebase or Acrobat Reader Top Issues section of their site for advice in answering any queries you may have.

How do I return to UKOP?

Once you have finished reading the document:
  • Click the close icon on the title bar of either of the two windows. Both windows will close to display the UKOP window.
If you are using one of the earlier browsers, e.g. Netscape 3 or Internet Explorer 3, you will need to click the close icon on both the copyright and PDF windows.
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